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Doctoral Hub

Professional Doctorates

If you're undertaking a Professional Doctorate 鈥� such as a Doctorate of Business Administration or a Doctorate of Psychology 鈥� your journey may look a little different to candidates on a PhD course.

If there is no specific information in this section relating to a process, then please refer to the general guidance on the Doctoral Hub.

If you are unsure of any requirements or processes, please speak with your Lead Supervisor or contact the Doctoral School.

Enrolment and fee paying

You must enrol annually to keep your NTU record active. The Doctoral School will notify you by email when it is time to complete your online enrolment. The details of fees for the coming year and how to pay them will also be included in the email.

There is a limited timeframe to complete online enrolment and pay your fees, so please make sure you do it as soon as possible.

The Doctoral School is responsible for ensuring that all fees are up to date and accurate on the system, but it is your responsibility as a candidate to ensure that these fees are paid or payment arrangements are made, in liaison with Finance.

If you are an NTU colleague whose fees are internally paid, then an internal fee payment form will be sent to you and your Lead Supervisor to process. This must be signed off by the head of your department, and the Dean, before it is returned to the Doctoral School for processing.

If you are a sponsored candidate, then you are responsible for arranging the payment to be made by your sponsor.

Your start date is noted on . This is your enrolment anniversary and arrangements should be made ahead of this date to ensure all paperwork is ready for enrolment. You can find out more information on the NTU website.

Email addresses

All communications from the Doctoral School and regarding your doctoral studies will be sent to your NTU student email address. If you are a Professional Doctorate candidate with both a colleague  and student email account, please always use your student email when communicating as a doctoral candidate.

We are also unable to send emails about your doctoral degree to an external professional email address – please ensure you are checking your NTU student email account regularly so that you don’t miss any important communications.

Document submission and marking

The document marking process is fully integrated into the The Document Submission form can be found in the navigation bar under Milestones.

The process for submission

  • Document is submitted to the appropriate Learning Room by the candidate to generate a Turnitin score.
  • The Turnitin report is downloaded by the candidate, and then uploaded to the PGR Dashboard along with the Document. (Milestones > DBA / ProfDoc Document Submission)
  • Once the candidate has signed off their submission, the next step of the workflow is initiated and the Dashboard will create a new task for the Lead Supervisor. This is Document Submission – Validation and it is for the Lead Supervisor to complete once the marking has been done.
  • Once feedback is submitted, the next step of the workflow is initiated. This is Document Submission – Review and it is for the Course Leader to provide a final sign off on the feedback. This step is just to ensure that the Course Leader is aware of the submission and result.
  • This step completes the workflow and makes feedback visible to the candidate automatically.
  • The next submission date is calculated from the date this is signed off and the candidate timeline is updated automatically by the system. Please ensure the forms are completed promptly.
  • If the result of the document submission is resubmission (whether minor amendments, major amendments, or fail and referral), Course Leaders must also select that option at the sign-off stage. This ensures that a new submission workflow opens up for the candidate.
  • Please also note that the PGR Dashboard was not built to integrate the old structure submission timeline. If there are any old structure candidates whose ‘Document 3 and 4’ show as overdue, this translates into their Documents 5 and 6 (thesis documents).

Project approval and annual monitoring

DPsych candidates are subject to the same monitoring points as PhD candidates and should follow the exact same process, i.e. all monitoring points must be submitted by the deadline indicated on their timeline. Please see the Managing your Studies pages for full details.

If you are a DLegal, EdD and DSocPrac candidate then you are exempt from these and instead follow the process below.

The process for submission for DLegal, EdD and DSocPrac candidates

  1. The candidate submits their Project Approval (PA) or Annual Monitoring (AM).
  2. Supervisory team review stage – please add comments and sign the form. The entire team must sign this form off.
    1. If a supervisor is no longer on the team, a supervisory team change request must be submitted to replace them. Once replaced, the new supervisor will appear on the PA / AM form after an overnight update so the workflow can proceed.
  3. Independent Assessor (IA) review.
    1. The IA cannot see the PA / AM submission on their Dashboard until the supervisory team have provided their input. Their review is a separate step in the workflow.
  4. SRDC approval.

Document extension

The Doctoral School must be notified if a candidate is unable to meet their document submission schedule. It is crucial that the correct process is followed, even for formative assessments, so that any issues can be raised and resolved in a timely manner.

Document extension process

  1. Document extension requests must be submitted at least five working days before the submission deadline to the Doctoral School, via email.
  2. Appropriate supporting evidence must be submitted with the form. If the reason for the extension is that supervisors recommend more work on a document, information to this effect should be attached. Supervisory record forms are also acceptable.
  3. Informal agreements between the candidate, supervisory team and the Course Leader should not be made.
  4. The Doctoral School will ensure that the request form is fully completed and forward it to the course leader for approval.
  5. The candidate is informed of the outcome and their timeline is adjusted to reflect the updated submission deadline on the given document.
  6. The rest of the submission deadlines on the timeline will be automatically adjusted after submission and marking is complete.
  • Last updated: 30/09/2024